Online board meetings are an excellent way to keep board members on track, and make decisions without the need to travel. However some common problems can hinder the effectiveness of your meetings and hinder the efficiency of your board.
Disconnections. Remote participants may have trouble connecting to a virtual conference as opposed to those who attend in person. This might not be a big issue however it could create feelings of disconnection and lower engagement levels. Make sure you provide a high-quality video conferencing solution that is simple to use and has excellent sound quality.
Inadequate documentation. A vital aspect of a board meeting is recording minutes, which need to be clear and accurate. The minutes-taker must record all key discussions and decisions in a way that is clear and unambiguous later on. You should also consider investing in a system of document management that allows you to safely share and organize meeting materials and records.
Low engagement of board members. It is difficult to recreate the bonding between board members which is http://boardmeetingplatform.blog/company-secretarys-role-in-board-management-and-what-it-means experienced in person. Try adding break-out sessions, icebreakers or even a game, to your meeting.
Time limitations. The limited time to discuss each topic in an online board meeting can be a major problem. Make sure you set the appropriate time for each discussion and stick to it. Also, make sure not to load your directors with boring topics that will be difficult to discuss.