The answer to the question “how do you organize data protection?” lies in a comprehensive strategy that ensures your company’s data are always accessible and secured. It covers the entire cycle, from the time of creation, through storage, transmission, archiving and destruction. It also includes a mapping process to discover weaknesses and gaps in your infrastructure, as well as policies that govern the way data is shared and used within your company.
You must classify your data in accordance with its sensitivity so that you can protect it properly. This is done by the use of a visible mark on documents and emails that clearly identify their classification. The label is visible when the data is being accessed, stored or transmitted through different routes, so other services that prevent the loss of data are able to recognize the classified data and act accordingly.
Secure storage is recommended for removable media. The confidential data stored on external devices, such as USBs CDs, USBs and portable hard drives, must be encrypted securely when possible to prevent it from falling into wrong hands. Passwords should also be strong and unique to stop unauthorised access.
While it’s impossible to completely eliminate all threats, a sound data protection strategy can significantly reduce risk. By implementing these best practices, you can rest assured that all important data is protected from threats both internal and external even in the event of a disaster or an unplanned downtime. This will not only allow your business to save money, but also inspire confidence in customers.
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