The agenda for the board meeting is one of the most important elements of a successful board gathering. A well-crafted agenda will help to focus the discussion, reduce the amount of time spent on non-essential topics and ensure that everyone on the board is capable of addressing the issues at hand.
Before the board meeting, the executive team should focus on a handful of strategic topics they want to be able to get out of the meeting. This will help them avoid a boardroom runaway and instead make the board discussion efficient and productive.
The board administrator should distribute the agenda to all directors so that they can go over it prior to the meeting. This gives them the chance to highlight key points and prepare questions ahead of time. Directors also have the opportunity to submit or review any reports they have to submit.
The general counsel or a designated representative must also review any documents prepared by management to ensure consistency and look for errors. They should also search for a section listing the attendees and draft resolution language for decisions that must be taken.
The chair should also be in touch with the directors or chairs of committees given tasks from previous meetings to ensure they are still on track. This is an excellent method of staying on top of any progress and give an up-to-date status http://boardroomsystems.net/data-room-comparison-for-practical-strategies update.