Many industries require the secure transfer of sensitive documents to improve customer service, improve productivity and protect confidential data from cyber-attacks. Examples include financial services, healthcare and law enforcement.
While sending information via email is a quick and efficient way to communicate but it’s not the most secure option. Emails are susceptible to being accessed by hackers and spammers. This is the reason it’s essential to make use of a secure document exchange platform, which utilizes encryption and protocols to keep information safe from being accessed by unauthorized parties.
It is safer and more secure to use an online faxing platform for confidential documents than email. It lets you send documents without a traditional landline or fax machine and is accessible from anywhere with an internet connection. Additionally, a lot of fax providers offer features such as redaction and digital signatures, making it easy for teams to create and sign documents together.
When it comes to storing paper documents, make sure that they’re not placed out on desks to anyone to grab or put into the shared printer. Also, you should establish an orderly desk and regularly shred old files to keep them from falling into the wrong hands. When it comes to online storage, be sure that any information you upload to a repository is encrypted and requires multi-factor authentication for access. You should be able to track when and how documents were access. This is important in the event of a data breach.