Online board meetings are a valuable source for making informed decisions. If they aren’t well run, they may result in into boredom and low levels of engagement. Follow these easy tips to make your virtual meetings more lively and boost efficiency.
Discuss the agenda with attendees prior to the meeting to ensure everyone has an understanding of what will be discussed. Consider asking your board to be able to watch the meeting from a space that is quiet and free from distractions. Additionally, ask attendees to utilize your virtual meeting software’s “raise hand” function whenever they need to speak in order to avoid over-talking and losing the point.
Keep the discussion focused on the most important issues by setting a agreed-upon maximum time for speaking on each item. This allows all members to participate and prevents discussions from going off-topic or distracting other attendees. Encourage your board members to turn off their microphones when not speaking to reduce background noises, such as pets, kids and coworkers.
The last thing to do is end the meeting promptly. This is a sign of respect for the time and effort of your fellow board members. It is also a good practice to send the minutes shortly after the meeting has ended. It can also be helpful to simplify the process of recording and disseminating minutes using the built-in features of your software for managing boards such as inline task delegate.
This will ensure that everyone is on the same page in regards to what transpired during the meeting and what has to be done between meetings.
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